Our work / Gecko HQ
We run our own business on what we build.
Our figures and jobs were spread across accounts, monitoring tools, backups, timesheets and spreadsheets. Checks took hours and things slipped, so we built a system to do the checking.
- Who
- Gecko IT Services, that’s us
- Used by
- Philip and Jack, every day
- Works with
- Xero, Microsoft 365, monitoring and backup tools
- Runs on
- Browser and phone
What it does
It tells us what to do next.
One private dashboard reads our systems through the day and puts what matters first: protecting clients, then money, in order of value.
- Who’s offline and what hasn’t backed up.
- What we pay suppliers for against what clients are billed, so leaks get found.
- Which deals to chase and which support hours are running out.
- Jobs on a shared whiteboard, and timesheets that keep the balances right.
- A backup hasn’t run for two daysOakfield Panels · one serverOpen
- A PC that’s always on by 8 hasn’t checked inRiverside Joinery · receptionHelp
- Three devices protected but not billedHilltop Signs · fix the repeating invoiceFix
- A proposal has gone quiet for 14 daysMarsh Lane Fabrics · chase itChase
What changed
The morning check takes minutes.
Billing gaps are found and fixed, and nothing waits for someone to remember it.
It also means we know what it’s like to depend on a system we built, because we do it every day.
Want one of these for your business?
Your figures are probably already in systems we can read. Let’s talk about what you’d want to see first thing on a Monday.